Last Updated: 04-08-2026
At Kansas Mental Health Medicine (KMHM), we are committed to protecting your privacy and ensuring that your personal information is handled in a safe and responsible manner.
This Website Privacy Policy outlines how we collect, use, and protect the information you provide while visiting our website. Please note: This policy applies strictly to your use of this website. It is separate from our Notice of Privacy Practices, which governs how your protected health information (PHI) and formal medical records are handled in compliance with HIPAA.
1. Information We Collect
When you interact with our website, we may collect information in the following ways:
A. Information You Provide Directly
If you choose to fill out a contact form or request an appointment, we collect the personal information you voluntarily submit, which may include:
- Full Name
- Email Address
- Phone Number
- Date of Birth
- Insurance Provider
- Requested Appointment Time
- General comments or reasons for your inquiry
- Services you are interested in
B. Information Collected Automatically
To help us understand how visitors use our site and to improve our services, we use third-party analytics and tracking tools (such as Google Analytics 4, Google Ads, and WhatConverts). These tools automatically collect non-identifying data, such as:
- Your IP address and general geographic location
- Browser type and device type
- Pages visited, time spent on the site, and referral sources
- Standard website cookies necessary for site functionality and analytics
C. Embedded Content from Other Websites
Pages on this site may include embedded content (e.g., Google Maps, videos, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website. These external websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content.
2. How We Use Your Information
We use the information collected exclusively to operate our clinic and improve our patient experience. Specifically, we use your data to:
- Contact you to schedule appointments or respond to your general inquiries.
- Evaluate the performance of our website and marketing campaigns.
- Improve the usability and design of our website.
3. Data Security & Communication Disclaimer
We take reasonable precautions to protect the information submitted through our website. However, please be aware that standard website contact forms and email communications are not strictly secure, encrypted methods of communication.
By submitting a form on this website, you acknowledge that the information is transmitted via standard email to our administrative team. We strongly advise that you do not include sensitive medical information, psychiatric history, or social security numbers in the open text fields of our website forms.
4. Third-Party Links & Patient Portal
Our website contains links to our secure Patient Portal. Please note that this portal is hosted and managed by a secure third-party electronic health record (EHR) provider. Once you click the link to enter the Patient Portal, your data and privacy are governed by the security protocols and privacy policies of that specific platform, which complies with HIPAA regulations.
5. Sharing Your Information
We respect your privacy and do not sell, rent, or trade your personal information to third parties. We only share your information in the following circumstances:
- With trusted third-party service providers (like WhatConverts and Google) solely for the purpose of tracking website analytics and conversion metrics on our behalf.
- With automated spam detection services (such as reCAPTCHA) used strictly to protect our website forms from malicious bots and spam submissions.
- When required by law, subpoena, or other legal processes.
6. Data Retention & Your Rights
We retain the information submitted through our website forms indefinitely to maintain accurate records of patient inquiries and administrative history, or until you request its removal.
You have the right to request that we update, correct, or delete the personal information you have submitted through this website. To make a request, please contact us directly using the information below.
7. Children’s Privacy (COPPA)
This website is intended for use by adults, parents, and legal guardians who are 18 years of age or older. While our clinic treats adolescent patients, adolescents under the age of 18 should not submit their personal information through this website without the consent and supervision of a parent or guardian.
8. Contact Us
If you have any questions about this Website Privacy Policy or how your data is handled, please contact us at:
Kansas Mental Health Medicine
9333 E 21st St. N, Suite 102, Wichita, KS 67206
(316) 766-8200
kmhm@kmhm.org